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Quickbooks EasyStep Interview


Subaccounts cannot be hidden, as they will be lost once the report is collapsed. Sure to run all reports prior to completing this process. The standard check, with a paper check stub as backup. Manually change the Amount field to the discounted total for the item. Click Add Discount at the top of the invoice and apply it to the correct item. Invoice remains available for reference with a zero balance due.


In this case, you don’t have the flour and sugar set up as inventory items. Even if you did, it would be difficult to calculate exactly how much flour and sugar goes into each cupcake. Non-inventory Part  This is the correct answer. Use a non inventory part when you sell an item but don’t need to keep track of the quantity on hand. Out of the box, QuickBooks lists up to 20 companies on this submenu . If you work with fewer companies, the submenu may have company files that you’d rather forget.

You can return to this screen at any time by choosing Company→Bulk Enter Business Details. Screen appears only if you chose No on the “Do you want to create estimates in QuickBooks? ” screen. If you answer No , QuickBooks jumps to the “Managing bills you owe” screen. Consider storing your company file in a folder with the rest of your company data so that it gets backed up along with everything else.

Converting from Another Program to QuickBooks

QuickBooks does it for you.  In some cases, QuickBooks will recommend frequencies, but these frequencies differ from company to company. So you should consult your accountant and enter this information. If your Quicken file contained unpaid bills, simply write checks to pay them in QuickBooks. After your vendor balances are zero, you’re ready to enter new bills in QuickBooks. When you record your first bill, the program automatically adds a new account called Accounts Payable to your chart of accounts.

inventory part 

The Quickbooks EasyStep Interview is the best way to get started using the software for the first time. The first step in using Quickbooks is to set up a New Company. This is done by choosing ‘Create a new company’ from the ‘File’ menu. Doing this will open the EasyStep Interview which will walk you through the process of setting up Quickbooks for your company.

Quickbook Interview Question:

Passwords for other users can be set after you complete the EasyStep Interview through the Company menu.d. You cannot setup passwords during the EasyStep interview  You can set up the password for the Administrator during the EasyStep Interview.e. All users  Only the password for the Administrator can be set during the EasyStep Interview. Passwords for other users can be set through the Company menu. The person who sets up the Company file is typically the administrator. The administrator has access to all of the Company files.


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c. Click Edit Account during the EasyStep Interview.

When entering a journal entry, what happens if the debits don’t equal the credits? QuickBooks sends the difference to an adjustment account. QuickBooks will not allow you to record the transaction. QuickBooks asks you what to do with the “unequal” amount.

Restore the condensed data file to the new computer. After the close date, only certain users are allowed to access data for reporting purposes. Click Yes and enter the administrator password to continue. It is supposed to select file and new company option. The bills will be directly charged to the un-categorized expense account, as opposed to individual expense accounts. First of all, move to the file menu and opt for the utilities option and then click on the Condense data.

  • Windows’ taskbar keeps your favorite icons near at hand.
  • Which of the following Payroll Services are available with QuickBooks?
  • When you set up an employee, define how QuickBooks should accrue time.
  • Screen, choose Yes or No to turn the estimate feature on or off.
  • QuickBooks adds new list entries to the bottom of the list, regardless of alphabetic order.

The account you selected when you set up the item. The account you choose determines how items affect financial statements.b. Other Income account. How do you combine or merge two list entries? Rename the unwanted list entry to match the name of the list entry you want to merge into.

Opening a Recently Opened Company File

Lists additional setup tasks you need to perform to flesh out your company file—and where in this book to learn more about those tasks. Which of the following Payroll Services are available with QuickBooks? Basic  With this option, you record paychecks, and QuickBooks calculates taxes for you. Only use this option if an accountant is responsible for filing federal and state tax forms.b. Enhanced  With this option, you get the Basic features, plus QuickBooks can automatically complete your federal and state tax forms. You can also pay and file electronically in most states.c.

  • What account is affected when you sell an item?
  • Followed by carrying out the on-screen instructions and entering the information for the new company file.
  • If you start your fiscal year in another month, choose it from the drop-down list.
  • So, here is a complete guide to set up company file in Pro and premier.

This is just to get you off to a good start with your file. What transaction/form do you begin with to enter a vendor credit? Vendor Credit  There is no such transaction in QuickBooks.b. Enter Bill  This is the correct answer.

So to prevent work disruptions, plan to upgrade all copies of QuickBooks and the company file during downtime. In the “Set Number of Previous Companies” dialog box, type the maximum number of companies you want to see on the submenu, and then click OK. Moving a file from QuickBooks for Mac to QuickBooks for Windows is mainly about getting the file into a QuickBooks for Windows format. To do that, simply create a backup of the file in QuickBooks for Mac, and then restore that backup in QuickBooks for Windows.

Ctrl + L  This shortcut works when your cursor is in a field. QuickBooks opens the list for that field. For example, if the cursor is in the expense field on a check, QuickBooks opens the Chart of Accounts.c.

There is less money in the checking account.  Do not edit or delete the original deposit. You must record that you now have less money.

The next time you open that company file, the EasyStep Interview continues where you left off. Figure 1-2. QuickBooks’ list of industries is robust, so chances are good you’ll find one that’s close to what your company does. Or you can click the “Help me choose” link to see all the industries the program offers. The next best start date is the last day of the previous fiscal quarter . A backup of the company file shall be created before the start of the Condense process.

You can also drag your cursor over checkmark cells to turn several accounts on or off. QuickBooks Pro doesn’t include sales orders. If you want to call the file something other than the company name you entered earlier in the interview, simply type a new name in the “File name” box. For example, you may want one that’s shorter or that better identifies the company’s records within.

Edit the user’s access to restrict their ability to work with transactions. Create a sales order and then create an invoice when payment is due. You are immediately prompted to back up the company file.

Click how to calculate stockholders equity Account during the EasyStep Interview. Select Import My Chart of Accounts during the EasyStep Interview. The rest of this chapter explains how to create a company file, and then how to open company files you create.

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